Identity of the Data Controller
This Privacy Notice aims at informing you about the personal data that EPFL collects and the rights you can assert on the use of your personal data.
We want to be as transparent as possible on the personal data we collect. Our goal is to present you the EPFL confidentiality rules in a clear and simply way, to facilitate your understanding of which data EPFL processes and for which finalities.
EPFL is the main Data Controller. Processing is carried out under the Swiss Federal Data Protection Act dated 19 juin 1992 (FDA/R.S 235.1) as well as the Regulation (EU) 2016 / 679 of the European parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data (hereinafter “General Data Protection Regulation”, “GDPR”).
CECAM’s mandate is specified in the CECAM Convention
EPFL’s mandate is to promote the cultural, social and economic development of Switzerland by the training of the new generation of top-tier scientists and professionals and to develop research excellence for the Society and its Economy. EPFL processes personal data in particular in line with its three academic core tasks which are the Education, Research and Innovation, and its supporting services. Processing for archiving purposes, scientific or statistical purposes enjoy exemptions
By creating a CECAM account, you agree that - if accepted as a participant for any CECAM event - your name and affiliation will appear on the public list of participants published on the CECAM website for the corresponding event. Moreover, as a participant, you also agree that your email address and, when appropriate other pertinent information such as gender to facilitate room assignment to school participants, is provided to the organisers. Organisers of CECAM events are required to commit to use this information exclusively for tasks related to the management of the workshop, including communication about your participation to the activity, general information, dissemination and individual support in case of problem (no commercial use).
Many CECAM activities are recorded, for record-keeping, educational and academic purposes (non-profit). Organisers will notify accepted participants of any recording. By not expressing your objection, you agree to being recorded.
Purpose of the processing
CECAM and EPFL use personal data in order to undertake their activities, as described above. We can also use these personal data to communicate with you.
CECAM and EPFL ensure the safety and the security of personal data by implementing enhanced data security through the use of data and logical security resources. We deploy appropriate measures at both the technological and organizational level to protect the stored personal data of our users from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. These are consistent with the State of the Art, considering the risks involved, to protect your personal data.
Jurisdiction and applicable law
Swiss Law is applicable. The place of performance and the place of jurisdiction is at the registered office of EPFL.
In compliance with the Data Protection Regulation, you have the right to access, question, modify, rectify all your personal data on file. You also have the right to object to a processing of personal data for legitimate reasons as well as a right to object to the use of those data be used for commercial prospection in accordance with applicable regulations. On request, you may receive a copy of your personal data and you may amend any personal data which are inaccurate or incomplete. CECAM and EPFL reserve the right to refuse any abusive request or contrary to the Law.
If you wish to forward a request to us, please provide us with your external enquiry to the address: email@example.com